The significant costs associated with 1:1 initiatives set them apart from other instructional innovations. Learn from the experience of other districts about what principles and practices they have found useful as they developed realistic and sustainable long-term budgets to support their 1:1 initiatives.
Key costs to consider:
- Devices (purchase & replacements)
- Devices’ repairs
- Upgrading IT infrastructure
- Peripherals & other equipment
- Secure storage for devices
- LMS & other software
- Professional development costs
- Added IT support staff
- Added ITS teachers
- Classrooms’ remodeling
- Evaluation costs
- East Irondequoit –Developing a sustainable technology budget
- E.I. early technology budget
- Addison BOCES IAP
- Ex. of protection plan
AVOID ANNUAL BUDGETS’ “PEAKS & VALLEYS”
When putting together a school budget, a key goal is always to minimize its impact on tax levy by avoiding “spikes” from one year to the next. This can be challenging when purchasing expensive equipment – and student devices in particular.
Here are some strategies district members have used:
- Distribute the initial purchase of student devices overtime, by staggering the start of the 1:1 implementation (ideally over 4 years, the devices’ expected life)
- Take into account the timing of BOCES aid (to be received the year following the expense)
- Move expense that are not time-sensitive across years
- Use school resources as needed to buffer
INSERT thumbnail of John’s video clip of the first part of his panel presentation – see below for details – and rename the file “Avoid budget peaks & valleys”
John Abbott, Deputy Superintendent
East Irondequoit C.S.D.
Check out an example of sustainable technology budget (East Irondequoit)
LEVERAGE BOCES AID
In New York State, districts can benefit from state aid if they purchase equipment and services through BOCES – which can help reduced the overall cost of a 1:1 initiative significantly, as well as distribute costs overtime.
Here are some ways district members have leveraged BOCES aid:
- Buying student devices and other equipment through a BOCES Installment Purchase Agreement (IAP)
- Getting professional development through BOCES
- Purchasing the part-time services of a BOCES instructional technology specialist (ITS)
- Purchasing other IT support services from BOCES
INSERT thumbnail of Ken’s entire video clip from his panel presentation – current edited version – and rename the YouTube file “Leveraging BOCES IAPs”
Ken Forrester, School Business Official Addison C.S.D.
BUDGET FOR ALL RELATED COSTS OVERTIME
While the initial purchase of student devices is likely to be the biggest concern and budget hit when you consider a 1:1 initiative, it is important to consider other related costs – and especially costs that will continue overtime, such as replacements, repairs, additional staffing, professional development, etc.
Costs to be considered:
As you prepare your budget, take into consideration all of the following costs, as identified by other districts that have engaged in a 1:1 initiative:
REPURPOSING OLD TECHNOLOGY
As student devices are deployed, you can expect to be able to get rid of old technology – such as computer lab – and repurpose those resources. However, also keep in mind that this will not occur immediately, so for some time you will have to budget to maintain both the new and old technology.
RT thumbnail of Joe’s video clip F002.JS02.budget.for.old.
and.new.technology.overlap – and rename the YouTube file “Budget for overlap of new and old technology”
Joe Sutorius, Former CIO
East Irondequoit C.S.D.
SETTING UP A DEVICE PROTECTION PLAN
A protection plan requires families to pay a small fee to cover for potential repairs or replacement of the student’s device. It has worked well in several districts.
RT thumbnail of Joe’s video clip F004.JS06.protection.
plan.to.cover.repairs – rename the file “E.I. protection plan” Joe Sutorius, Former CIO
RT thumbnail of segment of Troy’s panel video – rename the file “Protection plans’ issues”Troy Olin, Director of Technology
REPURPOSING COMPUTER LABS
As the use of student devices will decrease the need for computer labs overtime, there will be resources that you can repurpose – including space, equipment costs, and lab monitors.
Here are some ways district members have repurposed these resources to directly support their 1:1 initiative:
- Using the room to set up a building-based “Help Desk” during the year and to store devices in the summer
- Stop replacing desktops, and use those funds to replace student devices
- Have lab monitors play new support functions
- When lab monitor retire, use the budgeted funds to cover for release time for teachers playing the role of instructional technology specialist.
SURE what to include here – maybe the excerpt from John Abbott’s interview
John Abbott, Deputy SuperintendentEast Irondequoit C.S.D.